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Meetings of Council
(Back to top)Council and Council’s committees meet regularly to make decisions. Our Code of Meeting Practice explains how meetings operate and how the public can be involved.
Residents and community members are encouraged to participate and can register to speak on any item on an agenda by completing the Request to Speak at Council Meeting / Committee Meeting form.
All Council and Committee meetings are livestreamed. Please refer to each Committees' Terms of Reference, located under Committees, Advisory Panels and Working Groups.
Business papers for all meetings can be found here.
Calendar of Council Meetings – 2025 | |||
| Date | Meeting | Time | Location |
| Monday 10 February | Ordinary Council Meeting | 6.30pm | Council Chambers |
| Monday 10 March | Ordinary Council Meeting | 6.30pm | Council Chambers |
| Monday 14 April | Ordinary Council Meeting | 6.30pm | Council Chambers |
| Monday 12 May | Ordinary Council Meeting | 6.30pm | Council Chambers |
| Tuesday 10 June | Ordinary Council Meeting | 6.30pm | Council Chambers |
| Monday 14 July | Ordinary Council Meeting | 6.30pm | Council Chambers |
| Monday 11 August | Ordinary Council Meeting | 6.30pm | Council Chambers |
| Monday 8 September | Ordinary Council Meeting | 6.30pm | Council Chambers |
Business Papers
Current business papers
You can search for current Council business papers from 2008 onwards, by year and month.
Council business papers and minutes from 1996–2007 are located in the links at the end of this page. Please contact the Historical Research Library on (02) 8839 3322 for assistance in obtaining pre-1996 archived minutes and agendas.
Business Papers Archive
View proceedings of past Council Meetings by accessing archived videos on the Council Meeting Livestream page.
The Code of Meeting Practice (Code) governs the way in which Council meetings are held. The Code applies to all meetings of Council and Committees of which all members are Councillors. Council’s Code of Meeting Practice can be accessed on the Policies Page.
Council business papers and minutes from 2008 to present may be found using the portal on this page.
More information
For further information about Council Meetings, go to the Council Meetings page.
For further information about local planning panels, go to the Local Planning Panel (LPP) page.
Monthly Council Legal Cases Reports
(Back to top)The summary of Council's legal cases and status presented in Current Legal Cases webpage
Council Meeting FAQs (Back to top)
- What is a Council Meeting?
Council Meetings are a mechanism for elected Councillors to make decisions regarding policies and programs of the Council to meet the needs of the community.
When are Council Meetings?Council Meetings are generally held every second and fourth Monday of the month, except for the month of January as stipulated in Council’s Code of Meeting Practice.
Council Meeting DatesWhere are Council Meetings?Council Meetings are currently held at PHIVE, 5 Parramatta Square. Some Extraordinary Meetings are held at alternate locations due to availability.
Council Meeting Locations
Who can attend a Council Meeting?Council Meetings are public meetings and can be attended by anyone. The public are able to view the proceedings of the Council Meeting except for matters being considered during Closed Session. Any decisions made during Closed Session are announced to the public at the end of the Closed Session.
What if I can’t attend a Council Meeting in person?If you are unable to attend a Council Meeting in person you can view the meeting live on Council’s website or view a recording at a later date.
Council Meeting Livestream and archivesWhen will a recording of the Council Meeting be available?A video recording and formal minutes of the Council Meeting will be available on Council’s website five (5) business days after the Council Meeting.
How do I know what will be considered at a Council Meeting?Council publishes its business paper on its website for each Council Meeting on the Tuesday prior to the meeting (6 days prior to the meeting).
You can find copies of the business paper here. Hardcopies are available at each Council library, the Heritage & Information Centre and the Customer Service Counter of Church St.
Council AgendasHow can I participate at a Council Meeting?
Participate at a Council Meeting
Find out how you can participate at a Council Meeting.Who makes decisions at Council Meetings?Those Councillors in attendance at Council Meetings make the decisions of the Council. There are 15 Councillors at the City of Parramatta Council, and a quorum must be met for a meeting to proceed.
A quorum is 8 Councillors in attendance at a Council Meeting. Decisions are made by a majority vote, and in the event that the vote is tied, the Lord Mayor may use a casting vote. A casting vote means the deciding vote.
What is a Division?A division records which Councillors voted for or against a matter. Divisions are required for all planning matters and can be requested by a Councillor for other matters.
What does adjourning a meeting mean?Councillors may vote to adjourn a meeting at any time. Adjourning a meeting can be to pause the meeting for a short break; or can be to pause the meeting to another date and time.
If Councillors move to adjourn a meeting, they must state when the meeting is to resume.
What rules govern the conduct of Council Meetings?The Local Government Act 1993, Local Government (General) Regulation 2005 and Council’s Code of Meeting Practice.
What is an Extraordinary Council Meeting?An Extraordinary Council Meeting is a meeting held outside the normal meeting cycle.
